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Sr. Administrative Assistant in Jersey City, NJ at Verisk Analytics

Date Posted: 8/24/2018

Job Snapshot

Job Description


 

Verisk Analytics has an amazing story to tell. In 2016, Forbes magazine named Verisk Analytics to its World’s Most Innovative Companies list and to its America’s Best Large Employers list. If you’re looking for a career that transforms, inspires, challenges, and rewards you, then come join us.

At Verisk, you can build a rewarding career with challenging and meaningful work; create a positive, lasting impact on the business; and find the support, coaching, and training you need to advance your career. Our culture of innovation means your ideas on how to improve our business will be heard. As key contributors to our success, our team members enjoy working in a business-casual, collaborative environment that offers state-of-the-art resources, advanced technologies, and an excellent benefits package.

Verisk Analytics is a leading data analytics provider serving customers in insurance, natural resources, and financial services. We’ve been delivering data, analytics, and decision support services to our customers for more than 45 years. At Verisk, you’ll be part of an organization that’s committed to serving the long-term interests of our stakeholders, including the communities where we operate.

 

Summary

Verisk is seeking an Administrative Assistant who has the ability and drive to provide high level support to multiple senior executives. The responsibilities include advanced, diversified, and complex administrative and managerial support duties of a confidential and sensitive nature. This Administrative Assistant role requires the ability to collaboratively assist with activities and events such as coordinating high level meetings with customers, organizing off-sites, and creating and updating excel spreadsheets, presentations, handling travel, supporting changing schedule priorities, etc. The successful candidate will need to work collaboratively, maintaining continuous contact and personal communication with Verisk executive management and senior business leaders globally, as well as with external parties – including senior leaders of companies, vendors, and outside advisors. You will interface regularly with all levels of staff both internally and externally, as well as with visitors.

This position is based in our Jersey City, NJ office, conveniently located across the street from the Newport path station.  Just one stop from Christopher Street, we’re an easy 10 minute commute from lower Manhattan (and about 20 minutes from Brooklyn).

 

Requirements:

o 8-10 years’ experience in a senior administrative role supporting executives with global responsibility. College degree strongly desired but not required.

o Familiarity with a dynamic and fast-paced global company’s operating rhythm and processes; Must be able to adapt procedures, processes and techniques to the completion of assignments and in line with the department's and team’s needs.

o Must be available to work 8:00 am – 4:00 pm or 9:00 to 5:00 EST and have the flexibility and willingness to work overtime as the business requires. Reliability and punctuality are a must!

o Excellent organizational, problem-solving and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision.

o Professional demeanor at all times, regardless of pressures of the job. Must be an exemplary representative of the company in all dealings with internal management/staff and external customers and partners.

o Executive presence, maturity and judgment, and sound decision-making in order to communicate on an executive level and maintain a high degree of confidentiality.

o High level of motivation, integrity, self-confidence and the ability to take initiative; collaborative team player with proactive approach.

o Prior experience submitting expenses, providing heavy phone coverage, and reviewing incoming correspondence / emails and preparing responses. Flawless skills managing Concur travel and expense programs, for global multi-currency travel, are required.

o Highly proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as other web based programs, video conferencing and scanning

o Effective interpersonal and listening skills, telephone etiquette, superior oral and written communication skills, proofreading skills and attention to detail.

o Ability to work with pace, good humor and independence, balanced with professionalism.

o Driven to get things done with excellence and timeliness.

 

Responsibilities:

• Global and domestic travel planning, travel logistics including scheduling flights, hotel accommodations, ground transportation, visa processing, etc. Anticipate, identify, analyze and solve issues/timing conflicts independently and discretely, and prepare detailed itineraries and ensure accuracy and timely delivery of travel documents to travelers.

• Prepare power point presentations, prepare and track Excel spreadsheets

• Coordinate  meetings involving all stages of planning including logistics, vendors and materials (whether in person, via telepresence or conference calls), and various other events for multiple senior executives and a global team across multiple time zones.

• Manage all types of daily correspondence to ensure professional, accurate and timely response and appropriate prioritization.

• Prepare, reconcile and track expense reporting and reimbursement via Concur.

• Coordinate and facilitate the set-up and agenda for planning and execution of internal and external events, coordinating scheduling, accommodations, AV needs, catering, tracking RSVPs, and attendance, etc..

• Organize and safeguard all highly confidential company files and information.

• Assist with overflow, assistant back-up coverage and day-to-day tasks and provide support to visiting senior business leaders as needed

• Create and develop highly professional visual presentations for senior management.

• Answer phones for executives. Take messages or field/answer all routine and non-routine questions. Work in cooperation with other executive administrative assistants to cover phones.

 

We offer an excellent compensation package. Our benefits package is competitive and includes full healthcare options, a 401(k) plan, and generous paid time off program.

 

Verisk Analytics is an Equal Opportunity Employer

http://www.verisk.com/careers.html

 

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